Paper Submission Instructions

Submitted papers must be unpublished and must not be currently under review for any other publication. Authors of accepted papers will need to sign an IEEE copyright release form and present their paper at the conference. The Proceedings of the conference will be published by IEEE Press and distributed at the conference; copies of the Proceedings will also be available for sale after the conference. For more information about ICDCS 2005, please see the ICDCS 2005 Home Page.

Before submitting your paper, please check the scope of the conference in the Call for Papers. If you are unsure whether your work falls within the scope of the conference, please contact the Program Chair at anish@cis.ohio-state.edu

The deadline for registering papers for ICDCS is 11:59 PM EST (US Eastern timezone) Oct 1, 2004.

The deadline for submitting papers to ICDCS is 11:59 PM EST (US Eastern timezone) Oct 8, 2004.

These deadlines are firm.

 Formatting your Paper

Please be sure your paper is formatted properly for submission. In particular, please note the following format requirements:

  • Your submission must be in PDF. We cannot handle other formats such as Microsoft Word or Postscript. Whatever text processor or formatter you use to write your paper (LaTeX, Microsoft Word, FrameMaker, etc.), please convert the output to PDF before submission. Under Windows, for example, PDF files can be produced using the Adobe Acrobat product.
  • Your submission must be correctly formatted to fit on U.S. “Letter” size paper, which is 8.5 inches wide by 11 inches tall. Please be sure you have a margin of at least 1 inch on all edges (top, bottom, left, and right) of each page.

Under Windows, for example, in the “Page Setup” window, select “Letter” (e.g., not "A4") for the paper size, and set your margins appropriately for this paper size.

Under Unix, if you are using “dvips” to produce an intermediate PostScript, be sure the paper size is set correctly (specify “-t letter” to force the paper size).

  • Papers must be formatted according to the IEEE standard double-column format, and the font must be 10 points or larger. The number of pages in a paper is limited to 10 pages.  If need be, LaTeX formatting macros are available here.
  • We must be able to print your paper once it is submitted. Due to the large variety of systems available for formatting papers and producing PDF, this is not always possible for some systems. To maximize the chances that your paper will print correctly, please use only standard printer fonts (e.g., Times Roman, Helvetica, Courier or Symbol). Do not use bitmapped versions of fonts. Papers may not be submitted in compressed form.
  • The paper must be able to print clearly on standard black-and-white printers. Reviewers are not required to view your paper in color, and the final version of all accepted papers will be published in only black-and-white in the conference Proceedings.

 

 Submitting your Paper

All papers for ICDCS 2005 must be registered as well as submitted electronically through the EDAS Conference Management System.

Logging in to EDAS

  • Using EDAS requires logging in first. If you already have an account, enter your email address (or your numeric EDAS ID#) and password in the fields on the form on the EDAS home page.
  • If you do not know whether you have an account on this EDAS system, try entering your email address or name. EDAS will check for your account and let you know whether it knows about you.
  • If you have an account but have forgotten your password, leave the password field blank, and EDAS will mail your password to you.
  • If you do not yet have an account on the EDAS system, click on the link there to "create your new user account." Fill in the resulting form and the click on the submit button there. Mandatory fields are listed in red; optional fields are listed in black. The password for accessing the EDAS system will be sent to you via email. Once you receive your password, you should return to EDAS and log in.

Registering your Paper

  • After logging in to EDAS, you will see your overall EDAS system homepage. Find "ICDCS 2005" among the list of conferences accepting submissions. To begin the process of submitting your paper, click on "Submissions and management" for ICDCS 2005. This will bring you to the ICDCS 2005 EDAS homepage.
  • You should then see the web form for registering your paper submission. Fill in the form:
    • Enter the authors of the paper. Enter each author using either their EDAS identifier or their last name. Each author must be registered in EDAS; if an author is not yet registered in EDAS, you will be prompted for the information to register them. You must also select one of the authors to be the correspondence author.
    • Enter the title and abstract of the paper.
    • Select the topics from the list of paper topics that best classify your paper.
  • Once you have filled in all information for your paper, click on the “Submit“ button at the bottom of that page. This will show you a page that acknowledges your paper's registration.

Submitting and Uploading your Paper

  • After registering your paper submission, you must upload your actual paper.
  • To upload your paper right after registering your submission, simply follow EDAS instructions on the acknowledgement page.
  • Alternatively, you can upload your paper later from your ICDCS 2005 EDAS homepage. From there, you can upload your paper by clicking on the Upload   icon in the line that shows your paper's listing, or via ftp, or email as per instructions on that page.
  • After you return to your ICDCS 2005 EDAS homepage, you will see your uploaded paper. If you click on the paper number, you will see the paper details. If you click on the paper under "Manuscript", you will see the PDF version that you uploaded.
  • From your ICDCS 2005 EDAS homepage, you can see the status of your paper. Initially, when you are registered but yet to upload your paper, EDAS will show the status as pending  to show that no version of your paper PDF file has been uploaded yet. After your paper has been uploaded, the status will change to active  to indicate that the paper is under review.

 

 Revising your Paper or Account
  • After you have submitted your paper, you can revise your submission at any time before the submission deadline of 11:59 PM EST, Oct 8, 2004.
  • To revise your submission, go to your ICDCS 2005 EDAS homepage. Just upload a new PDF version the same way you did already for the previous version.
  • To revise your paper, please use the procedure here to upload the new revised version of your existing registered paper. Please do not instead register and submit the new version as if it were a separate new paper, since this will duplicate the paper registration records.

You can an also revise your own EDAS account information from your ICDCS 2005 EDAS homepage. To do so, click on the link at the top to edit your profile.

 Additional Information

For general information on the ICDCS 2005 paper submission or the scope of technical papers solicited, please refer to the Call for Papers. For any other questions about the submission process or paper format, please contact the Submissions Chair at prasun@cis.ohio-state.edu. If you have any technical problems with EDAS, please contact edas@edas.info.